Sharing project

To be able to share project, ideTEAM should be running on the server machine and you should be registered user as a team member on the server. If all these are OK, you can share the projects you are working on with the other team members:

Click Sharing/Share Project.

The Connection Settings dialog will appear on the screen. Enter the name or the IP number of the computer that ideTEAM is running in the Server line here. Do not change the default Port number. Click OK.

The Login dialog will appear on the screen. Enter here the user name and the password given to you by the administrator in the related lines and click OK.

The Add comment dialog will appear on the screen. Enter here the project name or explanatory information about the project. The information you enter here is explanatory information about the project that will be available for the other team members. Click OK to exit the dialog.

If there is a project with the same name in the share environment the program will warn you as “There is already a project with the same name. Do you want to proceed?”. You can proceed by clicking Yes or stop by clicking No and share your project after changing its name later. To change the project name click Project/Story Settings. Change the name of the project in the appearing dialog and click OK.

By this way, your project will be shared. After this step, the team members registered to ideTEAM can work on your project.

In a project in the share environment, the entities (objects) on the drawing area are displayed indistinctly on the screen as default. If there are objects that you want to change within these objects, you first have to check out these objects. You cannot make any changes on the objects that you haven’t checked out. To check out the objects:

Click Sharing/Check Out Entities.

Select the objects you want to check out by left-clicking on them or taking them into frame.

After the objects are selected, right-click. The selected objects will be checked out. The objects checked out will not appear indistinctly on the screen.

If the objects you want to check out have been checked out by another user (are under the control of another user at that moment), the program will warn you as “The entity is checked out by.....”. You cannot check out these objects.

You can do every kind of changes or even delete the objects that you checked out.

To add/delete stories, change the story heights or names you need to check out the project. To check out the project:

Click Sharing/Check Out Project.

The project will be checked out. If the project have been checked out by another user (is under the control of another user at that moment), the program will warn you as “The project is checked out by .....”. You cannot check out the project in this case.

If you click Project/Story Settings without checking out the project, you will receive the message “Do you want to check out the project?”.

If you click Yes, the project will be checked out, the Story Settings dialog will appear on the screen. Make the necessary changes here and click OK. The changes made will be applied to the project.

If you answer the question “Do you want to check out the project?” by clicking the No button, you will receive the message “You will be unable to save the changes.”. The Story Settings dialog will appear on the screen after you click OK. However, you won’t be able to save the changes you will make here, because the OK button will be inactive. Since you will have to leave the dialog by clicking Cancel, the changes will not be applied to the project.

If after making the changes you determine that you made wrong changes on the objects you checked out, just undo check out. You can take the changes back by this way. To do this:

Click Sharing/Undo Check Out.

The message “Your changes will be lost after this operation. Do you want to continue?” will appear on the screen. Click Yes.

Select the related objects and right-click.

The objects will be unchecked, the changes will be canceled.

In the project, the entities (objects) on the drawing area are displayed indistinctly on the screen. If you want these objects to be displayed normal, click Sharing/Sharing Visual Feedback. All the objects will be displayed normally. However, you cannot operate on the objects you have not checked out. If you click on these objects, they will not be selected. To be able to select them, you first need to check them out.

To transform the changes you made on the project to the sharing environment and to receive the changes made by the other team members click Sharing/Synchronize. The project will be updated with the last changes made by all the users.

To see the owners of entities;

Click Sharing/Show Owner Of Entities.

Left-click on the object.

If the related object is checked out by any user, a message “Entity is checked out by .....” will be displayed. If the entity is not checked out by anybody you will receive the message “Entity is free”.

You can send message to the other team members any time you want when working on the project. For this:

Click Sharing/Send Message To Other Users.

The Send Message dialog will appear on the screen. On the dialog there are the windows “Your Message” and “User List”. The names of all team members registered to ideTEAM exist in the user list. The boxes in front of the online team member names are in red color. Enter the message, select the user that you want to send the message from the user list and click Send. Your message will be sent to the selected user.

If you want to remove the project from the share environment;

Click first Sharing/Synchronize to update the project.

Click Sharing/Remove From Share Environment.

Click Yes to answer the appearing “Are you sure?” message.

You will receive the message "Do you want to delete project from the server. If you want to delete click Yes, if not click No. If you click No the project will remain in the server. It will be possible to open it from the server again if necessary. If you click Yes, the project will be deleted from the server.

When you exit the program, save project to your local harddisk. If you don’t do this, you can take the project from the share environment again, but you lose the changes made from the last update. Do not neglect to have a copy of the project in your harddisk.